Out-of-State Owners

You don't need to fly to Colorado, visit a courthouse, or track down a local notary in a county you've never set foot in. We handle all of it remotely.

A large share of Colorado mineral owners live nowhere near the acreage they own, having inherited an interest from a relative who homesteaded or ranched in Weld, Garfield, or La Plata County generations ago while the family scattered elsewhere. Managing that interest from out of state, tracking division order corrections, deciphering an unfamiliar check stub, figuring out who to call when a letter arrives, is its own kind of burden, separate from whatever the interest is actually worth.

We work with out-of-state owners constantly and run the entire transaction remotely: title review pulled from county records without you needing to visit, documents sent by mail or secure electronic delivery, and closing handled through a title company or attorney without requiring you to be in Colorado at any point.

What we handle so you don't have to travel

Title and chain-of-ownership research happens at the county clerk and recorder's office, which we pull directly rather than asking you to track down documents. If your interest was inherited and never formally retitled, we'll walk you through what's needed, often an affidavit of heirship or probate documentation, that can typically be handled through your local courthouse or a notary near you, not one in Colorado.

Once we've confirmed the interest and agreed on a number, closing documents are sent to you directly. Most owners sign with a local notary near their home and return everything by mail or overnight courier; we don't require an in-person closing in Colorado.

Confirming value without seeing the land

You don't need to have ever visited the acreage for us to value it fairly. We work from your division order or check stub history for producing interests, and from county production and permit records for non-producing or leased-but-undrilled tracts, the same data we'd use whether you lived next door to the well or across the country from it.

If you're unsure exactly what county your interest sits in, or your paperwork is old and references a homestead or family ranch by name rather than a legal description, send what you have. We can usually trace it through the county records ourselves.

Mail forwarding and lost checks

Operators send division order checks and correspondence to whatever address is on file, and that address can go stale for years if an out-of-state owner moves without notifying every operator paying them. If you've had checks go missing or held in suspense, we can help identify which operator needs an updated address as part of our title review, since resolving that is often a prerequisite to closing a clean sale.

This is a common issue for owners who inherited an interest from a relative who lived in Colorado decades ago; the mailing address on file may still reflect an address that no longer exists.

Tax and reporting across state lines

Colorado mineral income and any sale proceeds may have state tax implications even though you live elsewhere, and Colorado generally requires nonresident withholding on real property sales, which mineral interests fall under. We can provide the closing documentation your CPA needs, but the specifics of your filing should go through your own tax advisor, since it depends on your home state's rules too.

Communication that doesn't require a Colorado phone number

Being out of state shouldn't mean being out of the loop on your own transaction. We keep out-of-state owners updated by phone and email at each stage, title confirmation, valuation, and document delivery, so there's no need to guess at status or wonder whether a piece of mail got lost somewhere between Colorado and wherever you're living now.

If you'd rather have your own attorney or a family member local to Colorado review documents on your behalf before you sign, we're glad to work with them directly alongside you.